Academic Policies

 



Registration and Enrollment
South Baylo University admits new students every quarter. All students must register for certain courses in keeping with their academic plans and for which they meet the stated prerequisites. All students are required to meet academic advisors before enrollment and at least once each quarter. Registration forms are available at the reception area.

 

Enrollment Agreement
The enrollment contract or agreement signed by a prospective student will not become valid and binding until the student makes an initial visit to the University or attends the first class of instruction.  The University encourages all prospective students to visit the campus (Anaheim campus or Los Angeles campus) prior to the first day of class for a tour of campus facilities, to ask questions about the program, and to obtain other information that may influence a student’s decision to enroll.

 

Add and Drop  Policy
During the first two weeks of the quarter, one or two courses, but no more than two, may be dropped and an equivalent number of courses may be added without penalty (financial or attendance). No other course additions are allowed after the second week except under the emergency circumstances.
Improper dropping of classes by students receiving financial aid can jeopardize their eligibility status and loan deferment with lending institutions. A late fee of $15.00 per course will be charged if a student adds a class after the last day for Add/Drop provided that the students did not miss more than two (2) weeks of class attendance. If a student drops a class after the second week of classes, a prorated amount will be reimbursed to the student. Students cannot drop any class from the 8th week of quarter.

 

Maximum Academic Course Load
An excessive academic load can affect student learning and performance. Students in the Master’s degree programs may not take more than thirty five (35) credits in any given quarter term. This includes didactic hours, clinic internship hours and research/scholarly activity hours. Any exceptions must be submitted by the student to the Program Director, Academic Dean, and Registrar for approval.

 

Late Registration
Continuing students must register for the next quarter and pay the registration fee of $55.00 during the registration period (week 6 to week 9 of each quarter) to avoid a late registration fee of $150.00. Continuing students who have not officially registered by the last day of the registration period can enroll into courses during the first two weeks of the quarter and pay the $150.00 late registration fee.
Students cannot register later than the Wednesday of the second week of the quarter which is the last day of Add/Drop. A late fee of $15.00 per course will be charged if a student adds a class after the last day of Add/Drop, provided that the student did not miss more than two (2) weeks of class attendance.
Students returning from a Leave of Absence (LOA) or from withdrawal status are allowed up to the Wednesday of the 2nd week of the quarter to enroll in classes without paying the late registration fee. No enrollment or addition of any course is permitted if a student has missed more than two (2) weeks of classes.

 

Attendance Policy
Students are expected to attend classes regularly and to arrive to class in a timely manner to assure participation in the educational program. Consistent tardiness or disruption in a class will result in a lower academic grade.

Excessive absence is regarded as a serious issue. Absences totaling more than two classes per quarter, may only be approved by the instructor upon reviewing the evidence justifying the absence. An excused absence simply gives the student who missed the class an opportunity to make up the work; although the student is not excused from the work required or assigned.  Repeated unexcused absences will result in lower grades, failing grades or dismissal from the class or the University. If a student is not able to attend classes, the instructor must be notified by the student. If absenteeism exceeds more than two classes in a course, the student can be dropped from the course with a “W” before the end of 7th week regardless of the reason for the absences. Students missing the last 3 weeks of class will receive a “F” grade.

Students receiving financial aid must comply with all applicable regulations.  Title IV Financial Aid recipients who do not maintain regular enrollment due to unexcused absences may lose part or all of the Title IV Federal Student Aid eligibility. A Leave of Absence for medical reasons will be granted if health problems force the student to withdraw from all courses at any time during the quarter.  A Leave of Absence for personal reasons, which can not exceed 180 days  in any given 12 month period, must be filed before the end of the registration period for the next quarter, unless there are unforeseen and compelling reasons such as a death in the immediate family.

 

Auditing a Class
An applicant wishing to audit one or more courses must complete an Audit Application form and comply with all admission requirements. In place of a standard application, the Audit Application form must be submitted.  For upper level courses, the applicant must demonstrate sufficient knowledge to benefit from auditing the course.

A limited number of students with audit status are allowed in any given class. In addition to the application fee, the student is required to pay 50% of the course quarterly tuition, a registration fee, and other fees, if applicable. Enrolled students may petition to audit a course already taken earlier at the University by paying a $50.00 auditing fee. Audited classes are recorded in University official transcripts as “AU”, and documented as a grade but not incorporated in the calculation of the GPA. Audited classes are not covered by financial aid.

 

Class Schedules
Prior to the beginning of registration for each quarter, a class schedule is prepared and filed with the Registrar’s Office. The class schedule may be revised after the quarter has begun before the Add/Drop deadline. All revisions are filed with the Registrar’s Office. The initial class schedule and any revision thereafter must be approved by the Academic Dean.

 

Grading System
All grades are numerically calculated and annotated on the transcript utilizing the grading system below. Once grades are submitted to the Registrar, grades can only be changed by the second Wednesday of the next quarter and solely by the instructor of the course, and by submission of an appropriate written reason and evidence for the grade change to the Academic Dean. The Registrar’s office is responsible for the recording of official grades in student’s official academic records.
Grade table for Master’s Degree Programs:

Grade Grade Point Description

A+

4.0

Excellent

A

3.8

B+

3.5

Above average

B

3.0

C+

2.5

Satisfactory

C

2.0

Unsatisfactory (Master's)

D

1.0

Below average

F

0.0

Failure
Grade Grade Point Description

P

N/A

Passed

I

N/A

Incomplete

R

N/A

Repeated course

W

N/A

Withdrawal

DS

N/A

Dismissal

AU

N/A

Audit

TC

N/A

Transfer Credit

IP

N/A

In Progress

Once grades are submitted to the Registrar, grades can only be changed solely by the instructor of the course not later than the second Wednesday of the next quarter by submitting the Grade Change Request Form to the Academic Dean for approval. The Registrar’s office is responsible for the recording of official grades in student’s official academic records.

Units of Credit
One quarter unit is equal to ten (10) didactic hours of instruction and a minimum of twenty (20) hours of out-of-class student
work per quarter; or twenty (20) clinical internship hours per quarter.

Incomplete (I)
An “I” (incomplete) grade may be given if the student was unable to complete the required academic work, or was unable to take the midterm examination or the final examination at the scheduled time for just cause or justifiable excuse such as medical or family emergency. It is the responsibility of the student to explain the justifiable reason to the instructor and to determine alongside the instructor the work needed to be completed and to provide a mutually agreed upon completion date.   An “I” must be corrected within the first two weeks of the following quarter.  Multiple Incomplete grades may lead to academic probation or academic dismissal from the University.

Incomplete grades will automatically convert to “F” grades when not corrected within the time frame indicated. If the instructor who issued the “I” grade is no longer teaching, the Academic Dean will determine the work needed to complete the course and assign it to an instructor who is currently teaching the same course.  The student is responsible for completing the academic deficit in a timely manner. Each make-up examination requires a fee of $50.00.

An Incomplete (I) grade is not included in the calculation of the student’s cumulative GPA or the Minimum Completion Percentage and Maximum Time Frame (MTF). The unit credits of a course with an (I) grade will be added to Total Units Attempted.

Audit (AU)
Students may audit classes that they previously completed with a passing grade. An Audit (AU) grade is not included in the calculation of the student’s cumulative GPA, the Minimum Completion Percentage, and Maximum Time Frame (MTF). The unit credits of a course with an (AU) grade will not be added to Total Units Attempted.

Repeated Course (R)
Students can repeat any course only once. If a higher grade is earned in the repeated course, the lower grade will be recorded as “R” in the official transcript. Only the higher grade will be included in the GPA. A student who is required to repeat a course must complete it within the maximum time frame and is charged tuition at the regular published rate. All course repetitions count as courses attempted for purposes of determining Satisfactory Academic Progress.

A Repeated Course (R) grade is not included in the calculation of the student’s cumulative GPA. However, an (R) grade is included in the calculations of the Minimum Completion Ratio and Maximum Time Frame (MTF). The unit credits of a course with a (R) grade will be added to Total Units Attempted.

Transfer Credit (TC)
Courses with a Transfer Credit (TC) grade are not included in the calculation of the student’s cumulative GPA. However, transfer credits are included in the calculations of the Minimum Completion Ratio, and the Maximum Time Frame (MTF). Fifteen (15) quarter units of transfer credit shall constitute one (1) quarter term to be used in the determination of Maximum Time Frame (MTF)

Withdrawal (W)
Students may withdraw from courses by Wednesday of the second week of the quarter without affecting GPA. Thereafter, students are required to obtain a permission from the Academic Dean to withdraw. Withdrawal from enrolled classes after the first two weeks consistent with the proper withdrawal procedure will result in a “W” grade recorded in the official transcript. No withdrawals are permitted during the final three weeks of instruction except in cases such as accident or serious illness.

A grade of “F” will be automatically entered in the grade report if the student fails to attend the final three weeks of class without being excused. Withdrawal grades are not included in the GPA. Refund of Tuition, if any, will be made in accordance with the Refund of Tuition and Fees regulation.

A Withdrawal (W) grade is not included in the calculation of student’s cumulative GPA. However, if the student withdraws from a course after the Add & Drop period of the current quarter term, the unit credits of a course with a (W) grade will be added to Total Units Attempted.

Failure (F) or Passed (P)
Courses graded on a pass/fail basis are not included in the calculation of the student’s cumulative GPA. However, a (F) or (P) grade is included in the calculations of the Minimum Completion Percentage and Maximum Time Frame (MTF). The unit credits of a course with an (F) or (P) grade will be added to Total Units Attempted

 

Grade Point Average (GPA)
A student’s grade point average (GPA) is computed by the following formula:

Total Grade Points Earned


Total Units Attempted with Letter Grade

 

Grade Changes
Grades, which are given at the discretion of faculty, reflect the academic achievement of the student. To change a grade, the instructor must provide the Academic Dean with appropriate reasons and evidence for the change of grade in writing. The Grade Change Form must be submitted by faculty to the Academic Dean before the change can be processed by the Registrar.  Students wishing to contest a grade must do so in writing to the Academic Dean by the second Wednesday of the following quarter.  Any grade change requests made after this day will not be honored.

 

Assignments/Homework
In general, students are expected to spend at least two (2) hours of out-of-class coursework for every one (1) lecture or didactic hour in each course. This policy is in compliance to clock-to-credit hour conversion policies and regulations of the federal government.

 

Satisfactory Academic Progress (SAP) for Degree Program
South Baylo University requires that all courses be successfully completed in order to graduate from the program. A student must meet a satisfactory level of academic progress toward completing a degree while enrolled at South Baylo University. The Satisfactory Academic Progress (SAP) is maintained by meeting the following requirements:

SAP is evaluated based on quantitative and qualitative components. All students are measured against qualitative and quantitative standards. The Registrar and the Financial Aid Officer generate and monitor respective SAP reports. After grades are posted, student cumulative grade point average (CGPA), quarterly grade point average (QGPA), and the completion percentage are calculated to determine if a student is making Satisfactory Academic Progress.

Qualitative Measurement
Qualitative measurement is determined by a student’s cumulative grade point average (CGPA) and a quarterly grade point average (QGPA). CGPA is calculated by dividing the quality points by the total attempted. Quality points are determined for credits earned by multiplying the course grade point by the course credit value; sum the quality points for all courses. To meet the qualitative standards, students must meet the minimum CGPA and the minimum QGPA as determined by the SAP policy below.

Quantitative Measurement
The quantitative measurement is determined by the minimum completion percentage and the maximum program length. Minimum completion percentage is calculated by dividing the credits earned by the credits attempted rounded to the nearest whole percent. This is assessed each academic term. The University allows students to graduate within 150% of the normal program length. This is called the maximum time frame (MTF). For example, the MTF for a master’s degree program is 6 calendar years MTF = 1.5 x normal program length = 1.5 x 4 years= 6 years. Students may not exceed the maximum time frame, even if the student did not receive financial assistance. To meet the quantitative standards, students must meet the minimum completion percentage and the maximum program length as determined by the SAP policy below.

Special Letter Grades and SAP Evaluation

Transfer Credit (“TC”): Transfer credits are not calculated in the student’s CGPA and QGPA. Transfer credits are counted in the calculation of the Minimum Completion Percentage and the Maximum Time Frame (MTF).

Pass/Fail Credits (“P/F”): Courses graded on a pass/fail basis are not included in CGPA and QGPA calculations, but are counted in the calculation of the Minimum Completion Percentage.

Withdrawal Grade (“W”): If a student withdraws from a course and receives a “W”, the grade is excluded from the CGPA and QGPA calculations, but is counted in the calculation of the Minimum Completion Percentage and the Maximum Time Frame (MTF).

Incomplete Grade (“I”): An incomplete grade is a transition grade to allow the registrar to close the term and issue grade reports. During the period the incomplete is on the transcript, it is not included in the calculation of CGPA, QGPA, or the Minimum Completion Percentage until a letter grade is assigned.

Audited Courses (“AU”): Audited courses do not affect the calculations of CGPA, QGPA, or the Minimum Completion Percentage.

Repeated Courses (“R”): Students can repeat any course only once. Only the higher grade will be included in the calculations of CGPA, QGPA, and the Minimum Completion Percentage.

Program Change
A program change occurs when a student moves programs at the same academic level without graduating. Only courses applicable to the second program are applied and subject to CGPA, QGPA, and the Minimum Completion Percentage calculations. This includes transfer credits and failed courses. Qualitative and quantitative measurements are based on the second program requirements. Students may change programs twice, i.e. enroll into three programs without graduating. A student who changes a program for a second time, into a third program, must have completed 67% of the program prior to changing.

Program Upgrade
A program upgrade occurs when a student moves from a lower-level to higher-level program without completing the lower-level program. For instance, a student moves from a Master’s program to a Doctoral program. Only courses applicable to the second program are applied and subject to CGPA, QGPA, and the Minimum Completion Percentage calculations. This includes transfer credits and failed courses. Qualitative and quantitative measurements are based on the second program requirements. In cases where a student downgrades from a higher-level to lower-level program, the same process is followed.

Academic SAP Policy
Academic SAP reports are generated at the end of each quarter term for each student. The CGPA, QGPA, and the Minimum Completion Percentage must be at or exceed the SAP requirements associated with the evaluation interval. If a student does not meet the CGPA, QGPA, and/or the Minimum Completion Percentage the end of the term, the student is placed on a SAP status in the subsequent term. Evaluation intervals are based on the percentage of MTF attempted.

Students are evaluated at the end of each term

Students who are enrolled in the Master of Science in Acupuncture and Oriental Medicine must maintain a minimum Cumulative GPA, a minimum Quarterly GPA, and the Minimum Completion Percentage for the program at 33%, 67%, and 100% of the Maximum Time Frame as shown below.

Program

Evaluation Interval

SAP Requirements

Master of Science in Acupuncture and Oriental Medicine

Percentage of MTF attempted

Minimum Completion Percentage

Minimum Cumulative GPA /
 Minimum Quarterly GPA

33%

67%

2.0 / 2.0

67%

67%

2.1 / 2.1

100%

 

2.3 / 2.3

Students must graduate within the Maximum Program Frame for the program.

Program

Normal Program Length

Maximum Time Frame

Master of Science in Acupuncture and Oriental Medicine

4 calendar years

6 calendar years

Academic SAP Statuses
A student may be placed on the following academic SAP status and must take the required action associated the status. A student who is placed on academic SAP status, but meets the requirements in the subsequent quarter will be returned to good standing status. A student who does not meet the requirements in the subsequent quarter will be placed on the next status. A student is eligible to enroll and receive a federal student aid unless the student is in dismissal status.

Good Standing: Students are in good standing when the minimum CGPA, the minimum QGPA, and completion percentage is met or exceeded. Students in good standing are eligible to register for courses and receive federal student aid.

Warning: Students are placed on Warning status in the first quarter when the CGPA or QGPA, and/or completion percentage falls below minimum. This status requires students to have their course schedule approved by the academic advisor and to meet an academic advisor at least once a quarter.

Probation: Students are placed on Probation status in the second quarter when the CGPA or QGPA, and/or completion percentage falls below minimum. This status requires students to have their course schedule approved by the academic advisor and meet an academic advisor at least two times a quarter.

Dismissal: Students are placed on Dismissal status in the third quarter when the CGPA or QGPA, and/or completion percentage falls below minimum. These students are no longer active students and are not eligible for federal financial aid / VA funding.  These students must sit out the next two (2) quarters, and must appeal the dismissal before re-applying to the University. The student may appeal the school’s decision in writing to the SAP Appeals Committee. If the student satisfies all of the requirements, the Appeal Committee may grant the student’s appeal. Students on Academic Dismissal whose appeal is successful are   placed on Academic Probation. This status requires students to have their course schedule approved by the academic advisor and meet an academic advisor at least three times a quarter. Students on Academic Probation from the   dismissal status will regain their eligibility for federal financial aid / VA funding.

Appeal Procedures
Students have the right to appeal dismissal status where exceptional circumstances can be demonstrated. Appeals must be submitted in writing to the Academic Dean, describe any mitigating circumstances the student feels deserve further consideration, and be submitted at least five (5) days before the beginning of the quarter in which the student requests re-admission. After the appeal is received, the student will be notified within seven (7) business days on whether the appeal is granted or denied. The appeal is forwarded to the SAP Appeals Committee, to review the written records, collect other information as necessary, and issue the final determination.

It is in the student’s interest to submit an appeal to the SAP Appeals Committee as soon as the student receives a written notice of academic suspension.

SAP Appeals Committee
The SAP Appeals Committee consists of members of the University chosen by the Academic Dean. Exceptional or mitigating circumstances may include extended illness of an immediate family member, extended illness or personal injury of the student, or death of an immediate family member.  If a student warrants subsequent dismissal statuses, each successive appeal should cite a different reason for re-entry. A student may not use the same reason for re-entry more than once. Students will be required to indicate why their enrollment and/or federal finance aid should not be terminated and provide reasons for failing to meet the SAP requirements. Students are also required to supply documented evidence in support of their appeal. This may include:

* Copy of death certificate.
* Medical certificate from a registered physician.
* Statement from tutor, faculty member, or other University official.
* Bank statements or financial accounts.
* Other relevant evidence specific to the appeal.

 

Challenge Examination
Students transferring from an Acupuncture and Oriental Medicine College which is not approved by California Acupuncture Board or not accredited by the Accreditation Commission for Acupuncture and Oriental Medicine (ACAOM) may apply for the privilege  of taking Challenge Examination(s) in order to earn transfer credit for courses taken at such college(s).
The University can also use Challenge Examination(s) to determine the knowledge and competency of a transferring student who may have completed the course(s) with a grade of “C” or higher in non-accredited and non-approved schools.
A prospective transfer student applying for Challenge Examination(s) at SBU shall be required to pay 50% of the regular tuition for each Challenge Examination. The opportunity to take a Challenge Examination may only be granted by the Academic Dean based upon an equal number of units for a course of similar content and subject as listed in the University’s Catalog. Challenge Examination(s) are graded basis upon the current grading system of the  University.
Upon passing the Challenge Examination(s) with a grade of “C” or higher, transfer credit (TC) for that course(s) will be recorded in the official transcript of the transferring student. No grades shall be posted on the official transcript for Challenge Examination(s).

 

Make-up Examination
The opportunity to sit for a make-up examination is a privilege given to all students with valid excuse. The administration and faculty realize that certain circumstances may prevent a student from being present on the day of midterm or final examination(s). Students can petition for a make-up examination by filling out a Make-Up Examination form in the front office. The Make-Up form must have the approval of the Academic Dean and indicate the student has paid for Make-Up examination fee in the amount of $50.00 The Make-Up examination fee may be waived by the instructor if student’s absence from the examination is due to valid medical reasons. Proof of documentation must be presented.

 

Grade Appeal Process
Most of grade appeals can and should be resolved by the student's direct discussion and communication with the faculty member involved. A student appeal of a final grade must be formally initiated within three (3) months following the posting of the grade. If the three (3) month deadline has lapsed, the grade becomes permanent on the student's transcripts.

The following due process must be followed by students who wish to file a grade appeal:

  1. The student shall meet with the faculty member involved in an attempt to resolve the complaint.
  2. If the matter is not resolved at Step 1, the student shall submit a written appeal to the Program Director to whom the faculty reports. The written appeal must specify the nature of the complaint and the relief the student is seeking. The Program Director will then schedule a meeting with the student and the faculty member involved in an attempt to resolve the complaint. The Program Director and faculty member involved will then communicate a decision in writing to the student.
  3. If the matter is not resolved at Step 2, the student shall submit a written appeal outlining the nature of the complaint and the relief sought to the Academic Dean. Academic Dean will then schedule a meeting with the student to hear the student's complaint. Academic Dean shall schedule a meeting with the student and the Hearing Committee consisting of the Academic Dean and three randomly selected full-time faculty in order to hear the student's complaint. The composition of the Hearing Committee shall be randomly determined by the Academic Dean on the basis of each individual student complaint; the committee will not function as a standing committee. Academic Dean will communicate the decision of the Hearing Committee in writing to the student. The decision of the Hearing Committee is final.

This process will be accomplished in a reasonable period of time not to extend beyond six (6) months of the occurrence of the incident. A student's failure to comply with the steps of the aforementioned process will nullify the complaint.

 

Comprehensive Competency Examinations (CCE) II for Master’s program only
Students who enroll in the Master of Science in Acupuncture and Oriental Medicine program are required to pass all sections of the CCE II examination prior to graduation and taking NCCAOM Certification Examinations. Students are required to pass the CCE II within the Maximum Time Frame (MTF) in order to graduate from the school.

 

Residency Requirements
To receive the Master of Science in Acupuncture and Oriental Medicine degree, at least sixty-five (65) quarter units of graduate-level courses with one (1) year residency are required for students who graduated from foreign AOM institutions with an overall GPA of 2.3 or higher.
Up to 128 quarter units of coursework can be accepted for transfer credits from another institution toward the Bachelor’s degree program.
More than 30% of quarter units at the graduate level earned by another institution may not be accepted as transfer credits toward the Master’s degree program.

 

Readmissions
Refer to Readmission Section of Admissions Information.

 

Maintaining Full-Time Status
Full-time students must carry an average academic load of twelve (12) units or more per quarter. This academic load is used to determine Satisfactory Academic Progress (SAP) and time limitation for graduation regulations and related Federal regulations.

 

Academic Dishonesty
South Baylo University values academic honesty and integrity in both coursework and personal professional character. The university maintains ethical standards in testing for both prepping and administration. Coursework as well is expected to be representative of actual student learning.
Any evidence of improper communication, use of books or notes, sharing examination answers, substituting a test, giving examination answers to other students during an examination will be sufficient ground for the instructor to collect examination papers of the involved students and ask the students to leave from the classroom. Such offenses will result in an automatic “F” grade for the examination, course, and academic probation or suspension.
The faculty must prepare and submit an Incident Report detailing the unprofessional conduct of the student(s) and submit it to the Academic Office. When reported, cheating offenses will be handled by the Academic Office in coordination with the Program Student Advisor if suspension of the involved student(s) warrants such action.
The Academic office shall advise the student(s) in writing within a period of five (5) working days. The Registrar will record in the student(s) academic records a notation “Probation for Academic Dishonesty” along with the date of the reported incident. Upon receipt of the written notice from the Academic office, the student(s) will be given a reasonable time to appeal this sanction, in writing, to the Executive Council. No appeal can be accepted beyond the specified time. Academic dishonesty is commonly referred to as “Personal Integrity” in official documents or publications published and released by the University.

 

Maximum Program length
Students in the Master of Science in Acupuncture and Oriental Medicine are required to complete the program within a maximum of six (6) calendar years from the date of matriculation.
The period of time due to “Leave of Absence” shall not be counted toward the maximum program length.

 

Withdraw from Classes
Students may withdraw from classes by the second Wednesday of the quarter without affecting their Grade Point Average (GPA). Thereafter, students are required to obtain permission from the Program Director  to withdraw from classes. Withdrawal from enrolled classes after the Add/Drop period will result in a “W” grade recorded in the official transcript. Withdrawals are not permitted during the final three (3) weeks of instruction except in cases of serious accident or illness. A grade of “F” is automatically entered in the grade report if a student does not attend the final three (3) weeks of class without being excused.

All withdrawals must be requested by completing the Add and Drop Form.  E-mail, Fax, or oral requests, whether by phone or in person, are not acceptable and will not be acted upon.  Refund of tuition, if any, will be made in accordance with the Refund of Tuition and Fees (Buyer’s Right to Cancel) regulation.

 

Withdraw from the University
Students wishing to withdraw temporarily from the University, but with the intent to remain as continuing students, must obtain the approval of the Academic Dean. Students who fail to register for two (2) consecutive quarters without the Dean's approval will be considered as withdrawn from the University.
Such students must apply for re-admission if the student wishes to complete the program of study at South Baylo University. Non-attendance of classes or stopping a check for payment does not constitute withdrawal from the University. Notification must be in writing. The following must take place for any student to withdraw from the University:

  1. Notify the Academic Dean or Registrar of intent to withdraw by completing a Withdrawal Notice form.
  2. Clear all outstanding debt with the University.

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Independent Study
Independent Study is offered only to students in the final quarter of study. The Academic Dean will authorize a student seeking Independent Study only if a particular course is needed for the student’s timely graduation and the course is not being offered in time for the graduation. The Academic Dean must approve the completed work prior to recording of the student’s grade by the Registrar.
To request for Independent study, a student must make a graduation plan and meet with the Program Director or Program Student Advisor to assess the program’s graduation requirements, and process the appropriate documentation to officially register for the course prior to the Add/Drop deadline. Two (2) quarters prior to graduation, and if justified, a student may apply for Independent Study for a maximum of nine (9) quarter units for the bachelor and Master’s program. Upon approval for Independent Study, the Program Director will assign the appropriate faculty member to serve as an advisor for the Independent Study.
The faculty has the responsibility to ensure the quality of the Independent Study is as rigorous academically as the traditional course format.

 

Leave of Absence
All leaves of absence which must not exceed 180 days in any 12-month period must be approved by the Branch Director to avoid withdrawal status. Time during an approved leave of absence will not be included in the calculation of the maximum program length. A student who wishes to take a leave of absence must make the request prior to or on the first day of instruction by completing the Leave of Absence form.

The leave of absence is effective only when the Branch Director has granted permission for this leave. A student who has taken a leave of absence without the Director’s permission will not be considered a continuing student and may be considered as withdrawn.

In accordance with University Regulations, a student may request a leave of absence and maintain enrollment status under the following conditions:

  1. Submit a leave of absence form signed and dated by the student, unless unforeseen circumstances occur.
  2. Receive approval for the leave of absence request by the Branch Director and Finance Officer.
  3. Generally, one leave of absence may be granted in a 12-month period. However, more than one leave of absence may be granted for well-documented and unforeseen circumstances provided that the total number of days for all leaves of absence does not exceed 180 days in any given 12-month period. The 12-month period will begin on the first day of the quarter the student request the leave of absence.
  4. The student’s withdrawal date, and the beginning of the student’s grace period for loan repayment, is the last date of academic attendance as determined by the University from attendance records.
  5. The approved leave of absence time will not be counted in the calculation of the maximum program length.