6078.00 R - REASONABLE ACCOMMODATIONS FOR STUDENTS
Under the Americans with Disabilities Act (ADA) and the Rehabilitation Act of 1973, South
Baylo University has an obligation to provide reasonable accommodations to qualified
students with protected disabilities. Protected disabilities are physical or mental
impairments that substantially limit one or more major life activities. Major life
activities include any function that the average person in the general population can
perform, such as learning, reading, seeing, hearing, speaking, caring for oneself,
performing manual tasks, walking, breathing, working, sitting, standing, lifting and
Among the disabilities with particular implications for South Baylo University are learning
disabilities. Learning disabilities encompass a variety of neurological problems which have
an impact on an individual's ability to organize visual, auditory, or other sensory
information and, consequently, on that individuals' academic performance. Learning
disabilities do not include mental retardation.
Reasonable Accommodations are any actions that allow a student to:
- Have equally effective communication, or
- Have equally access to instruction, programs, services and activities sponsored by
Providing reasonable accommodation is mandatory when a student:
- Has a protected disability with medical documentation provided to SBU for
- Requests a reasonable accommodation
- Has a protected disability that requires reasonable accommodation
When a reasonable accommodation becomes an undue hardship for SBU as a fundamental
alteration in a program or service or an undue financial or administrative burden, the undue
hardship must be discussed at the Executive Council and/or the Academic Council. The most
common type of accommodations requested include additional time in exam taking, allowing a
student to take an exam in a setting with no distractions, or in a room without incandescent
light. Equipment or devices that a person would use in daily activities whether in school
or not, such as wheelchairs, canes, and glasses, or computers are not required.
Procedures to assist students with disabilities can include:
- At admission, the Admissions Officer will advise in writing the Academic office of the
specific accommodations requested by the student based on verified documentation.
- The Academic office will advise each faculty having the student(s) with protected
disabilities of this Regulation and any other accommodations, if any.
- At the initial (first) class period, the faculty may mention that student(s) with
protected disabilities who may need reasonable accommodations to make an appointment with the
Program Director. This will preserve the student's privacy and indicate the willingness of
the University to provide reasonable accommodations when needed.
- A student with protected disabilities cannot take exam(s) in the same room with other
students of his/her class unless there was an arrangement mutually agreed by all parties.
Documentation for the extra time allowed should be kept and maintained on file. Test(s)
provided to the requesting student must be of same contents as given to other students,
except in the case where the test was taken by and released to students (as after the exam
date). The exam period given to a student with protected disabilities should preferably be
done, if possible, on the same day as for other students. If done after the exam date given
to regular students, a slightly different test will be used to protect test integrity.
- Accommodations for students with protected disabilities should not interfere with other
students academic activities.
In handling students with protected disabilities, the University will do its best to
maintain academic and institutional integrity.
Approved: President Date: 01/04/05 Revised: 01/14/05
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6078.01 R - DISABILITY DOCUMENTATION
The University will offer appropriate accommodations for students with disability upon receiving and
reviewing a comprehensive and detailed written individualized assessment on official letterhead from a licensed
or certified professional explaining the following:
- Recent assessment (no more than two years old) documenting the nature of the disability/diagnosis.
- Recommendation for a range of specific accommodations, and reasons for why these are needed to enable the student to perform at satisfactory academic progression.
- If the nature of the disability is psychological or emotional, a recent evaluation from a psychiatrist or licensed psychologist is needed.
- If available, documentation of similar accommodations that were offered to the student in the past in other educational or testing settings; if no accommodation was made in the past, an explanation of why none was provided and why accommodations are needed now is required.
It is the responsibility of the student to provide required documentation. The University retains the right
to request further verification of the professional's credentials and expertise in relation to the recommendation,
and also retains the right to seek outside consultation (independent expert) for the evaluation of
student's documentation of disability, as well as student's request and explanation for the accommodation(s).
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Disabilities Services Links on the Internet