Satisfactory Academic Progress (SAP)


South Baylo University requires that all courses be successfully completed in order to graduate from the program. A student must meet a satisfactory level of academic progress toward completing a degree while enrolled at South Baylo University. The Satisfactory Academic Progress (SAP) is maintained by meeting the following requirements.

SAP is evaluated based on quantitative and qualitative components. All students are measured against qualitative and quantitative standards. The Registrar and the Financial Aid Officer generate and monitor respective SAP reports. After grades are posted, student cumulative grade point average (CGPA), quarterly grade point average (QGPA), and the completion percentage are calculated to determine if a student is making Satisfactory Academic Progress.

 

 

 

 

 

SAP for the MASTER'S DEGREE PROGRAM

Qualitative Measurement
Qualitative measurement is determined by a student’s cumulative grade point average (CGPA) and a quarterly grade point average (QGPA). CGPA is calculated by dividing the quality points by the total attempted. Quality points are determined for credits earned by multiplying the course grade point by the course credit value; sum the quality points for all courses. To meet the qualitative standards, students must meet the minimum CGPA and the minimum QGPA as determined by the SAP policy below.

Quantitative Measurement
The quantitative measurement is determined by the minimum completion percentage and the maximum program length. Minimum completion percentage is calculated by dividing the credits earned by the credits attempted. This is assessed each academic term. The University allows students to graduate within 150% of the normal program length. This is called the maximum time frame (MTF). For example, the MTF for a master’s degree program is 6 calendar years MTF = 1.5 x normal program length = 1.5 x 4 years= 6 years. Students may not exceed the maximum time frame, even if the student did not receive financial assistance. To meet the quantitative standards, students must meet the minimum completion percentage and the maximum program length as determined by the SAP policy below.

Special Letter Grades and SAP Evaluation

Transfer Credit (“TC”): Transfer credits are not calculated in the student’s CGPA and QGPA. Transfer credits are counted in the calculation of the Minimum Completion Percentage and the Maximum Time Frame (MTF).

Pass/Fail Credits (“P/F”): Courses graded on a pass/fail basis are not included in CGPA and QGPA calculations, but are counted in the calculation of the Minimum Completion Percentage and Maximum Time Frame (MTF).

Withdrawal Grade (“W”): If a student withdraws from a course and receives a “W”, the grade is excluded from the CGPA and QGPA calculations, but is counted in the calculation of the Minimum Completion Percentage and the Maximum Time Frame (MTF).

Incomplete Grade (“I”): An incomplete grade is a transition grade to allow the registrar to close the term and issue grade reports. During the period the incomplete is on the transcript, it is not included in the calculation of CGPA, QGPA, the Minimum Completion Percentage, and Maximum Time Frame (MTF) until a letter grade is assigned.

Audited Courses (“AU”): Audited courses do not affect the calculations of CGPA, QGPA, the Minimum Completion Percentage, and Maximum Time Frame (MTF).

Repeated Courses (“R”): Students can repeat any course only once. Only the higher grade will be included in the calculations of CGPA, QGPA, the Minimum Completion Percentage, and Maximum Time Frame (MTF).

Program Change
A program change occurs when a student moves programs at the same academic level without graduating. Only courses applicable to the second program are applied and subject to CGPA, QGPA, and the Minimum Completion Percentage calculations. This includes transfer credits and failed courses. Qualitative and quantitative measurements are based on the second program requirements. Students may change programs twice, i.e. enroll into three programs without graduating. A student who changes a program for a second time, into a third program, must have completed 67% of the program prior to changing.

Program Upgrade
A program upgrade occurs when a student moves from a lower-level to higher-level program without completing the lower-level program. For instance, a student moves from a Master’s program to a Doctoral program. Only courses applicable to the second program are applied and subject to CGPA, QGPA, and the Minimum Completion Percentage calculations. This includes transfer credits and failed courses. Qualitative and quantitative measurements are based on the second program requirements. In cases where a student downgrades from a higher-level to lower-level program, the same process is followed.

Academic SAP Policy
Academic SAP reports are generated at the end of each quarter term for each student. The CGPA, QGPA, and the Minimum Completion Percentage must be at or exceed the SAP requirements associated with the evaluation interval. If a student does not meet the CGPA, QGPA, and/or the Minimum Completion Percentage the end of the term, the student is placed on a SAP status in the subsequent term. Evaluation intervals are based on the percentage of MTF attempted.

Students are evaluated at the end of each term

Students who are enrolled in the Master of Science in Acupuncture and Oriental Medicine must maintain a minimum Cumulative GPA, a minimum Quarterly GPA, and the Minimum Completion Percentage for the program at 33%, 67%, and 100% of the Maximum Time Frame as shown below.

Program

Evaluation Interval

SAP Requirements

Master of Science in Acupuncture and Oriental Medicine

Percentage of MTF attempted

Minimum Completion Percentage

Minimum Cumulative GPA /
 Minimum Quarterly GPA

33%

67%

2.0 / 2.0

67%

67%

2.1 / 2.1

100%

 

2.3 / 2.3

Students must graduate within the Maximum Program Frame for the program.

Program

Normal Program Length

Maximum Time Frame

Master of Science in Acupuncture and Oriental Medicine

4 calendar years

6 calendar years

Academic SAP Statuses
A student may be placed on the following academic SAP status and must take the required action associated the status. A student who is placed on academic SAP status, but meets the requirements in the subsequent quarter will be returned to good standing status. A student who does not meet the requirements in the subsequent quarter will be placed on the next status. A student is eligible to enroll and receive a federal student aid unless the student is in dismissal status.

Good Standing: Students are in good standing when the minimum CGPA, the minimum QGPA, and completion percentage is met or exceeded. Students in good standing are eligible to register for courses and receive federal student aid.

Warning: Students are placed on Warning status in the first quarter when the CGPA or QGPA, and/or completion percentage falls below minimum. This status requires students to have their course schedule approved by the academic advisor and to meet an academic advisor at least once a quarter.

Probation: Students are placed on Probation status in the second quarter when the CGPA or QGPA, and/or completion percentage falls below minimum. This status requires students to have their course schedule approved by the academic advisor and meet an academic advisor at least two times a quarter.

Dismissal: Students are placed on Dismissal status in the third quarter when the CGPA or QGPA, and/or completion percentage falls below minimum. These students are no longer active students and are not eligible for federal financial aid / VA funding.  These students must sit out the next two (2) quarters, and must appeal the dismissal before re-applying to the University. The student may appeal the school’s decision in writing to the SAP Appeals Committee. If the student satisfies all of the requirements, the Appeal Committee may grant the student’s appeal. Students on Academic Dismissal whose appeal is successful are   placed on Academic Probation. This status requires students to have their course schedule approved by the academic advisor and meet an academic advisor at least three times a quarter. Students on Academic Probation from the   dismissal status will regain their eligibility for federal financial aid / VA funding.

Appeal Procedures
Students have the right to appeal dismissal status where exceptional circumstances can be demonstrated. Appeals must be submitted in writing to the Academic Dean, describe any mitigating circumstances the student feels deserve further consideration, and be submitted at least five (5) days before the beginning of the quarter in which the student requests re-admission. After the appeal is received, the student will be notified within seven (7) business days on whether the appeal is granted or denied. The appeal is forwarded to the SAP Appeals Committee, to review the written records, collect other information as necessary, and issue the final determination.

It is in the student’s interest to submit an appeal to the SAP Appeals Committee as soon as the student receives a written notice of academic suspension.

SAP Appeals Committee
The SAP Appeals Committee consists of members of the University chosen by the Academic Dean. Exceptional or mitigating circumstances may include extended illness of an immediate family member, extended illness or personal injury of the student, or death of an immediate family member.  If a student warrants subsequent dismissal statuses, each successive appeal should cite a different reason for re-entry. A student may not use the same reason for re-entry more than once. Students will be required to indicate why their enrollment and/or federal finance aid should not be terminated and provide reasons for failing to meet the SAP requirements. Students are also required to supply documented evidence in support of their appeal. This may include:

* Copy of death certificate.
* Medical certificate from a registered physician.
* Statement from tutor, faculty member, or other University official.
* Bank statements or financial accounts.
* Other relevant evidence specific to the appeal.

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SAP for the DOCTORAL DEGREE PROGRAM

Satisfactory Academic Progress (SAP) 
South Baylo University requires that all courses be successfully completed in order to graduate from the program. A student must meet a satisfactory level of academic progress toward completing a degree while enrolled at South Baylo University.

SAP is evaluated based on quantitative and qualitative components. All students are measured against qualitative and quantitative standards. The Registrar and the Financial Aid Officer generate and monitor respective SAP reports. After grades are posted, student cumulative grade point average (CGPA), quarterly grade point average (QGPA), and the completion percentage are calculated to determine if a student is making Satisfactory Academic Progress.

Qualitative Measurement
Qualitative measurement is determined by a student’s cumulative grade point average (CGPA) and a quarterly grade point average (QGPA). CGPA is calculated by dividing the quality points by the total attempted. Quality points are determined for credits earned by multiplying the course grade point by the course credit value; sum the quality points for all courses. To meet the qualitative standards, students must meet the minimum CGPA and the minimum QGPA as determined by the SAP policy below.

Quantitative Measurement
The quantitative measurement is determined by the minimum completion percentage and the maximum program length. Minimum completion percentage is calculated by dividing the credits earned by the credits attempted. This is assessed each academic term. The University allows students to graduate within 150% of the normal program length. This is the maximum time frame (MTF). Students may not exceed the maximum time frame, even if the student did not receive financial assistance. To meet the quantitative standards, students must meet the minimum completion percentage and the maximum program length as determined by the SAP policy below.

Special Letter Grades and SAP Evaluation

Transfer Credit (“TC”): Transfer credits are not calculated in the student’s CGPA and QGPA. Transfer credits are counted in the calculation of the Minimum Completion Percentage and the Maximum Time Frame (MTF).

Pass/Fail Credits (“P/F”): Courses graded on a pass/fail basis are not included in CGPA and QGPA calculations, but are counted in the calculation of the Minimum Completion Percentage.

Withdrawal Grade (“W”): If a student withdraws from a course and receives a “W”, the grade is excluded from the CGPA and QGPA calculations, but is counted in the calculation of the Minimum Completion Percentage and the Maximum Time Frame (MTF).

Incomplete Grade (“I”): An incomplete grade is a transition grade to allow the registrar to close the term and issue grade reports. During the period the incomplete is on the transcript, it is not included in the calculation of CGPA, QGPA, or the Minimum Completion Percentage until a letter grade is assigned.

Audited Courses (“AU”): Audited courses do not affect the calculations of CGPA, QGPA, or the Minimum Completion Percentage.

Repeated Courses (“R”): Students can repeat any course only once. Only the higher grade will be included in the calculations of CGPA, QGPA, and the Minimum Completion Percentage.

Program Change
A program change occurs when a student moves programs at the same academic level without graduating. Only courses applicable to the second program are applied and subject to CGPA, QGPA, and the Minimum Completion Percentage calculations. This includes transfer credits and failed courses. Qualitative and quantitative measurements are based on the second program requirements. Students may change programs twice, i.e. enroll into three programs without graduating. A student who changes a program for a second time, into a third program, must have completed 67% of the program prior to changing.

Program Upgrade
A program upgrade occurs when a student moves from a lower-level to higher-level program without completing the lower-level program. For instance, a student moves from a Master’s program to a Doctoral program. Only courses applicable to the second program are applied and subject to CGPA, QGPA, and the Minimum Completion Percentage calculations. This includes transfer credits and failed courses. Qualitative and quantitative measurements are based on the second program requirements. In cases where a student downgrades from a higher-level to lower-level program, the same process is followed.

Academic SAP Policy
Academic SAP reports are generated at the end of each quarter term for each student. The CGPA, QGPA, and the Minimum Completion Percentage must be at or exceed the SAP requirements associated with the evaluation interval. If a student does not meet the CGPA, QGPA, and/or the Minimum Completion Percentage the end of the term, the student is placed on a SAP status in the subsequent term. Evaluation intervals are based on the percentage of MTF attempted.

Students are evaluated at the end of each term

Students who are enrolled in the Doctor of Acupuncture and Oriental Medicine must maintain a minimum Cumulative GPA, a minimum Quarterly GPA, and the Minimum Completion Percentage for the program at 33%, 67%, and 100% of the Maximum Time Frame as shown below.

Program

Evaluation Interval

SAP Requirements

Doctor of  Acupuncture and Oriental Medicine

Percentage of MTF attempted

Minimum Completion Percentage

Minimum Cumulative GPA /
Minimum Quarterly GPA

33%

67%

2.5 / 2.5

67%

67%

2.7 / 2.7

100%

 

3.0 / 3.0

Students must graduate within the Maximum Program Frame for the program.

Program

Normal Program Length

Maximum Time Frame

Doctor of  Acupuncture and Oriental Medicine

3 calendar years

5 calendar years

Academic SAP Statuses
A student may be placed on the following academic SAP status and must take the required action associated the status. A student who is placed on academic SAP status, but meets the requirements in the subsequent quarter will be returned to good standing status. A student who does not meet the requirements in the subsequent quarter will be placed on the next status. A student is eligible to enroll and receive a federal student aid unless the student is in dismissal status.

Good Standing: Students are in good standing when the minimum CGPA, the minimum QGPA, and completion percentage is met or exceeded. Students in good standing are eligible to register for courses and receive federal student aid.

Warning: Students are placed on Warning status in the first quarter when the CGPA or QGPA, and/or completion percentage falls below minimum. This status requires students to have their course schedule approved by the academic advisor and to meet an academic advisor at least once a quarter.

Probation: Students are placed on Probation status in the second quarter when the CGPA or QGPA, and/or completion percentage falls below minimum. This status requires students to have their course schedule approved by the academic advisor and meet an academic advisor at least two times a quarter.

Dismissal: Students are placed on Dismissal status in the third quarter when the CGPA or QGPA, and/or completion percentage falls below minimum. These students are no longer active students and are not eligible for federal financial aid / VA funding.  These students must sit out the next two (2) quarters, and must appeal the dismissal before re-applying to the University. The student may appeal the school’s decision in writing to the SAP Appeals Committee. If the student satisfies all of the requirements, the Appeal Committee may grant the student’s appeal. Students on Academic Dismissal whose appeal is successful are   placed on Academic Probation. This status requires students to have their course schedule approved by the academic advisor and meet an academic advisor at least three times a quarter. Students on Academic Probation from the   dismissal status will regain their eligibility for federal financial aid / VA funding.

Appeal Procedures
Students have the right to appeal dismissal status where exceptional circumstances can be demonstrated. Appeals must be submitted in writing to the Academic Dean, describe any mitigating circumstances the student feels deserve further consideration, and be submitted at least five (5) days before the beginning of the quarter. After the appeal is received, the student will be notified within seven (7) business days on whether the appeal is granted or denied. The appeal is forwarded to the SAP Appeals Committee, to review the written records, collect other information as necessary, and issue the final determination. It is in the student’s interest to submit an appeal to the SAP Appeals Committee as soon as the student receives a written notice of academic suspension.

SAP Appeals Committee
The SAP Appeals Committee consists of members of the University chosen by the Academic Dean. Exceptional or mitigating circumstances may include extended illness of an immediate family member, extended illness or personal injury of the student, or death of an immediate family member. If a student warrants subsequent dismissal statuses, each successive appeal should cite a different reason for re-entry. A student may not use the same reason for re-entry more than once. Students will be required to indicate why their enrollment and/or federal finance aid should not be terminated and provide reasons for failing to meet the SAP requirements. Students are also required to supply documented evidence in support of their appeal. This may include

* Copy of death certificate.
* Medical certificate from a registered physician.
* Statement from tutor, faculty member, or other University official.
* Bank statements or financial accounts.
* Other relevant evidence specific to the appeal.

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