Registration and Enrollment
Baylo University admits new students every quarter. All students must register
for certain courses in keeping with their academic plans and for which they
meet the stated prerequisites. All students are required to meet academic advisors
before enrollment and at least once each quarter. Registration forms are available
at the reception area.
The enrollment contract or agreement signed by a prospective student will
not become valid and binding until the student makes an initial visit to the
University or attends the first class of instruction. The University encourages
all prospective students to visit the campus (Anaheim campus or Los Angeles
campus) prior to the first day of class for a tour of campus facilities, to
ask questions about the program, and to obtain other information that may influence
a student’s decision to enroll.
Add and Drop Policy
the first two weeks of the quarter, one or two courses, but no more than two,
may be dropped and an equivalent number of courses may be added without penalty
(financial or attendance). No other course additions are allowed after the second
week except under the emergency circumstances.
Improper dropping of classes by students receiving financial aid can jeopardize
their eligibility status and loan deferment with lending institutions. A late
fee of $15.00 per course will be charged if a student adds a class after the
last day for Add/Drop provided that the students did not miss more than two
(2) weeks of class attendance. If a student drops a class after the second week
of classes, a prorated amount will be reimbursed to the student. Students cannot
drop any class from the 8th week of quarter.
Advising is provided to students by the Academic Dean, Department
Chairs, Program Student Advisors, and available Faculty for a
variety of academic needs that include, but not limited to,
admission interviews, evaluation and granting of transfer credits,
selection of quarterly classes for timely registration and graduation,
determination of Satisfactory Academic Progress (SAP), selection
of prerequisite courses for Comprehensive Competency Exams preparation
and eligibility, planning for remedial activities for successful
academic progression, and related academic matters.
Maximum Academic Course Load
An excessive academic load can
affect student learning and performance. Students in the Master’s degree programs
may not take more than thirty five (35) credits in any given quarter term. This
includes didactic hours, clinic internship hours and research/scholarly activity
hours. Any exceptions must be submitted by the student to the Program Director,
Academic Dean, and Registrar for approval.
Continuing students must register for the
next quarter and pay the registration fee of $55.00 during the registration
period (week 6 to week 9 of each quarter) to avoid a late registration fee of
$150.00. Continuing students who have not officially registered by the last
day of the registration period can enroll into courses during the first two
weeks of the quarter and pay the $150.00 late registration fee.
Students cannot register later than the Wednesday of the second week of the
quarter which is the last day of Add/Drop. A late fee of $15.00 per course will
be charged if a student adds a class after the last day of Add/Drop, provided
that the student did not miss more than two (2) weeks of class attendance.
Students returning from a Leave of Absence (LOA) or from withdrawal status
are allowed up to the Wednesday of the 2nd week of the quarter to enroll in
classes without paying the late registration fee. No enrollment or addition
of any course is permitted if a student has missed more than two (2) weeks of
are expected to attend classes regularly and to arrive to class in a timely
manner to assure participation in the educational program. Consistent tardiness
or disruption in a class will result in a lower academic grade.
Excessive absence is regarded as a serious issue. Absences totaling more
than two classes per quarter, may only be approved by the instructor upon reviewing
the evidence justifying the absence. An excused absence simply gives the student
who missed the class an opportunity to make up the work; although the student
is not excused from the work required or assigned. Repeated unexcused
absences will result in lower grades, failing grades or dismissal from the class
or the University. If a student is not able to attend classes, the instructor
must be notified by the student. If absenteeism exceeds more than two classes
in a course, the student can be dropped from the course with a “W” before
the end of 7th week regardless of the reason for the absences. Students missing
the last 3 weeks of class will receive a “F” grade.
Students receiving financial aid must comply with all applicable regulations.
Title IV Financial Aid recipients who do not maintain regular enrollment
due to unexcused absences may lose part or all of the Title IV Federal Student
Aid eligibility. A Leave of Absence for medical reasons will be granted if health
problems force the student to withdraw from all courses at any time during the
quarter. A Leave of Absence for personal reasons, which can not exceed
180 days in any given 12 month period, must be filed before the end of
the registration period for the next quarter, unless there are unforeseen and
compelling reasons such as a death in the immediate family.
Auditing a Class
An applicant wishing to audit one or more courses must complete an Audit
Application form and comply with all admission requirements. In place of a standard
application, the Audit Application form must be submitted. For upper level
courses, the applicant must demonstrate sufficient knowledge to benefit from
auditing the course.
A limited number of students with audit status are allowed in any given class.
In addition to the application fee, the student is required to pay 50% of the
course quarterly tuition, a registration fee, and other fees, if applicable.
Enrolled students may petition to audit a course already taken earlier at the
University by paying a $50.00 auditing fee. Audited classes are recorded in
University official transcripts as “AU”, and documented as a grade but not
incorporated in the calculation of the GPA. Audited classes are not covered
by financial aid.
Prior to the beginning of registration for each quarter, a class schedule
is prepared and filed with the Registrar’s Office. The class schedule may be
revised after the quarter has begun before the Add/Drop deadline. All revisions
are filed with the Registrar’s Office. The initial class schedule and any revision
thereafter must be approved by the Academic Dean.
All grades are numerically
calculated and annotated on the transcript utilizing the grading system below.
Once grades are submitted to the Registrar, grades can only be changed by the
second Wednesday of the next quarter and solely by the instructor of the course,
and by submission of an appropriate written reason and evidence for the grade
change to the Academic Dean. The Registrar’s office is responsible for the
recording of official grades in student’s official academic records.
Grade table for Master’s Degree Programs:
|| Description |
|Above average |
|Unsatisfactory (Master's) |
|Below average |
|| Description |
|Repeated course |
|Transfer Credit |
|In Progress |
Once grades are submitted to the Registrar, grades can only be changed solely
by the instructor of the course not later than the second Wednesday of the next
quarter by submitting the Grade Change Request Form to the Academic Dean for
approval. The Registrar’s office is responsible for the recording of official
grades in student’s official academic records.
Units of Credit
One quarter unit
is equal to ten (10) didactic hours of instruction and a minimum of twenty (20)
hours of out-of-class student
work per quarter; or twenty (20) clinical
internship hours per quarter.
An “I” (incomplete)
grade may be given if the student was unable to complete the required academic
work, or was unable to take the midterm examination or the final examination
at the scheduled time for just cause or justifiable excuse such as medical or
family emergency. It is the responsibility of the student to explain the justifiable
reason to the instructor and to determine alongside the instructor the work
needed to be completed and to provide a mutually agreed upon completion date.
An “I” must be corrected within the first two weeks of the following
quarter. Multiple Incomplete grades may lead to academic probation or
academic dismissal from the University.
Incomplete grades will automatically convert to “F”
grades when not corrected within the time frame indicated. If the instructor
who issued the “I” grade is no longer teaching, the Academic Dean will determine
the work needed to complete the course and assign it to an instructor who is
currently teaching the same course. The student is responsible for completing
the academic deficit in a timely manner. Each make-up examination requires a
fee of $50.00.
An Incomplete (I) grade is not included in the calculation
of the student’s cumulative GPA or the Minimum Completion Percentage and Maximum
Time Frame (MTF). The unit credits of a course with an (I) grade will be added
to Total Units Attempted.
Students may audit classes
that they previously completed with a passing grade. An Audit (AU) grade is
not included in the calculation of the student’s cumulative GPA, the Minimum
Completion Percentage, and Maximum Time Frame (MTF). The unit credits of a course
with an (AU) grade will not be added to Total Units Attempted.
Repeated Course (R)
repeat any course only once. If a higher grade is earned in the repeated course,
the lower grade will be recorded as “R” in the official transcript. Only the
higher grade will be included in the GPA. A student who is required to repeat
a course must complete it within the maximum time frame and is charged tuition
at the regular published rate. All course repetitions count as courses attempted
for purposes of determining Satisfactory Academic Progress.
A Repeated Course (R) grade is not included in the
calculation of the student’s cumulative GPA. However, an (R) grade is included
in the calculations of the Minimum Completion Ratio and Maximum Time Frame (MTF).
The unit credits of a course with a (R) grade will be added to Total Units Attempted.
Transfer Credit (TC)
a Transfer Credit (TC) grade are not included in the calculation of the student’s
cumulative GPA. However, transfer credits are included in the calculations of
the Minimum Completion Ratio, and the Maximum Time Frame (MTF). Fifteen (15)
quarter units of transfer credit shall constitute one (1) quarter term to be
used in the determination of Maximum Time Frame (MTF)
Students may withdraw
from courses by Wednesday of the second week of the quarter without affecting
GPA. Thereafter, students are required to obtain a permission from the Academic
Dean to withdraw. Withdrawal from enrolled classes after the first two weeks
consistent with the proper withdrawal procedure will result in a “W” grade
recorded in the official transcript. No withdrawals are permitted during the
final three weeks of instruction except in cases such as accident or serious
A grade of “F” will be automatically entered in
the grade report if the student fails to attend the final three weeks of class
without being excused. Withdrawal grades are not included in the GPA. Refund
of Tuition, if any, will be made in accordance with the Refund of Tuition and
A Withdrawal (W) grade is not included in the calculation
of student’s cumulative GPA. However, if the student withdraws from a course
after the Add & Drop period of the current quarter term, the unit credits
of a course with a (W) grade will be added to Total Units Attempted.
Failure (F) or Passed (P)
graded on a pass/fail basis are not included in the calculation of the student’s
cumulative GPA. However, a (F) or (P) grade is included in the calculations
of the Minimum Completion Percentage and Maximum Time Frame (MTF). The unit
credits of a course with an (F) or (P) grade will be added to Total Units Attempted
Grade Point Average (GPA)
grade point average (GPA) is computed by the following formula:
Grade Points Earned
Units Attempted with Letter Grade
Grades, which are given at the discretion
of faculty, reflect the academic achievement of the student. To change a grade,
the instructor must provide the Academic Dean with appropriate reasons and evidence
for the change of grade in writing. The Grade Change Form must be submitted
by faculty to the Academic Dean before the change can be processed by the Registrar.
Students wishing to contest a grade must do so in writing to the Academic
Dean by the second Wednesday of the following quarter. Any grade change
requests made after this day will not be honored.
In general, students are expected to spend at least two (2) hours of out-of-class
coursework for every one (1) lecture or didactic hour in each course. This policy
is in compliance to clock-to-credit hour conversion policies and regulations
of the federal government.
Satisfactory Academic Progress (SAP) for Degree Program
South Baylo University requires that all courses be successfully completed
in order to graduate from the program. A student must meet a satisfactory level
of academic progress toward completing a degree while enrolled at South Baylo
University. The Satisfactory Academic Progress (SAP) is maintained by meeting
the following requirements:
SAP is evaluated based on quantitative and qualitative components. All students
are measured against qualitative and quantitative standards. The Registrar and
the Financial Aid Officer generate and monitor respective SAP reports. After
grades are posted, student cumulative grade point average (CGPA), quarterly
grade point average (QGPA), and the completion percentage are calculated to
determine if a student is making Satisfactory Academic Progress.
measurement is determined by a student’s cumulative grade point average (CGPA)
and a quarterly grade point average (QGPA). CGPA is calculated by dividing the
quality points by the total attempted. Quality points are determined for credits
earned by multiplying the course grade point by the course credit value; sum
the quality points for all courses. To meet the qualitative standards, students
must meet the minimum CGPA and the minimum QGPA as determined by the SAP policy
measurement is determined by the minimum completion percentage and the maximum
program length. Minimum completion percentage is calculated by dividing the
credits earned by the credits attempted.
This is assessed each academic term. The University allows students to graduate
within 150% of the normal program length. This is called the maximum time frame
(MTF). For example, the MTF for a master’s degree program is 6 calendar years
MTF = 1.5 x normal program length = 1.5 x 4 years= 6 years. Students may not
exceed the maximum time frame, even if the student did not receive financial
assistance. To meet the quantitative standards, students must meet the minimum
completion percentage and the maximum program length as determined by the SAP
Special Letter Grades and SAP Evaluation
Transfer Credit (“TC”): Transfer credits
are not calculated in the student’s CGPA and QGPA. Transfer credits are counted
in the calculation of the Minimum Completion Percentage and the Maximum Time
Pass/Fail Credits (“P/F”): Courses graded
on a pass/fail basis are not included in CGPA and QGPA calculations, but are
counted in the calculation of the Minimum Completion Percentage and the Maximum Time Frame (MTF).
Withdrawal Grade (“W”): If a student withdraws
from a course and receives a “W”, the grade is excluded from the CGPA and
QGPA calculations, but is counted in the calculation of the Minimum Completion
Percentage and the Maximum Time Frame (MTF).
Incomplete Grade (“I”): An incomplete grade
is a transition grade to allow the registrar to close the term and issue grade
reports. During the period that the incomplete is on the transcript, it is not included
in the calculation of CGPA, QGPA, the Minimum Completion Percentage, and the Maximum Time Frame (MTF) until
a letter grade is assigned.
Audited Courses (“AU”): Audited courses
do not affect the calculations of CGPA, QGPA, the Minimum Completion Percentage, and the Maximum Time Frame (MTF)..
Repeated Courses (“R”): Students can repeat
any course only once. Only the higher grade will be included in the calculations
of CGPA, QGPA, the Minimum Completion Percentage, and the Maximum Time Frame (MTF)..
A program change
occurs when a student moves programs at the same academic level without graduating.
Only courses applicable to the second program are applied and subject to CGPA,
QGPA, and the Minimum Completion Percentage calculations. This includes transfer
credits and failed courses. Qualitative and quantitative measurements are based
on the second program requirements. Students may change programs twice, i.e.
enroll into three programs without graduating. A student who changes a program
for a second time, into a third program, must have completed 67% of the program
prior to changing.
A program upgrade
occurs when a student moves from a lower-level to higher-level program without
completing the lower-level program. For instance, a student moves from a Master’s
program to a Doctoral program. Only courses applicable to the second program
are applied and subject to CGPA, QGPA, and the Minimum Completion Percentage
calculations. This includes transfer credits and failed courses. Qualitative
and quantitative measurements are based on the second program requirements.
In cases where a student downgrades from a higher-level to lower-level program,
the same process is followed.
Academic SAP Policy
reports are generated at the end of each quarter term for each student. The
CGPA, QGPA, and the Minimum Completion Percentage must be at or exceed the SAP
requirements associated with the evaluation interval. If a student does not
meet the CGPA, QGPA, and/or the Minimum Completion Percentage the end of the
term, the student is placed on a SAP status in the subsequent term. Evaluation
intervals are based on the percentage of MTF attempted.
Students are evaluated at the end of each term
Students who are enrolled in the Master of Science in Acupuncture
and Oriental Medicine must maintain a minimum Cumulative GPA, a
minimum Quarterly GPA, and the Minimum Completion Percentage for
the program at 33%, 67%, and 100% of the Maximum Time Frame as shown
Master of Science in Acupuncture and
Percentage of MTF attempted
Minimum Completion Percentage
Minimum Cumulative GPA /
2.0 / 2.0
2.1 / 2.1
2.3 / 2.3
Students must graduate within the Maximum Program Frame for the
Normal Program Length
Maximum Time Frame
Master of Science in Acupuncture and
4 calendar years
6 calendar years
Academic SAP Statuses
may be placed on the following academic SAP status and must take the required
action associated the status. A student who is placed on academic SAP status,
but meets the requirements in the subsequent quarter will be returned to good
standing status. A student who does not meet the requirements in the subsequent
quarter will be placed on the next status. A student is eligible to enroll and
receive a federal student aid unless the student is in dismissal status.
Good Standing: Students are in good standing
when the minimum CGPA, the minimum QGPA, and completion percentage is met or
exceeded. Students in good standing are eligible to register for courses and
receive federal student aid.
Warning: Students are placed on Warning status
in the first quarter when the CGPA or QGPA, and/or completion percentage falls
below minimum. This status requires students to have their course schedule approved
by the academic advisor and to meet an academic advisor at least once a quarter.
Probation: Students are placed on Probation
status in the second quarter when the CGPA or QGPA, and/or completion percentage
falls below minimum. This status requires students to have their course schedule
approved by the academic advisor and meet an academic advisor at least two times
Dismissal: Students are placed on Dismissal
status in the third quarter when the CGPA or QGPA, and/or completion percentage
falls below minimum. These students are no longer active students and are not
eligible for federal financial aid / VA funding. These students must sit
out the next two (2) quarters, and must appeal the dismissal before re-applying
to the University. The student may appeal the school’s decision in writing
to the SAP Appeals Committee. If the student satisfies all of the requirements,
the Appeal Committee may grant the student’s appeal. Students on Academic Dismissal
whose appeal is successful are placed on Academic Probation. This
status requires students to have their course schedule approved by the academic
advisor and meet an academic advisor at least three times a quarter. Students
on Academic Probation from the dismissal status will regain their
eligibility for federal financial aid / VA funding.
the right to appeal dismissal status where exceptional circumstances can be
demonstrated. Appeals must be submitted in writing to the Academic Dean, describe
any mitigating circumstances the student feels deserve further consideration,
and be submitted at least five (5) days before the beginning of the quarter
in which the student requests re-admission. After the appeal is received, the
student will be notified within seven (7) business days on whether the appeal
is granted or denied. The appeal is forwarded to the SAP Appeals Committee,
to review the written records, collect other information as necessary, and issue
the final determination.
It is in the student’s interest to submit an appeal
to the SAP Appeals Committee as soon as the student receives a written notice
of academic suspension.
SAP Appeals Committee
The SAP Appeals
Committee consists of members of the University chosen by the Academic Dean.
Exceptional or mitigating circumstances may include extended illness of an immediate
family member, extended illness or personal injury of the student, or death
of an immediate family member. If a student warrants subsequent dismissal
statuses, each successive appeal should cite a different reason for re-entry.
A student may not use the same reason for re-entry more than once. Students
will be required to indicate why their enrollment and/or federal finance aid
should not be terminated and provide reasons for failing to meet the SAP requirements.
Students are also required to supply documented evidence in support of their
appeal. This may include:
* Copy of death certificate.
* Medical certificate
from a registered physician.
* Statement from tutor, faculty member, or other
* Bank statements or financial accounts.
relevant evidence specific to the appeal.
Students transferring from an Acupuncture and
Oriental Medicine College which is not approved by California Acupuncture Board
or not accredited by the Accreditation Commission for Acupuncture and Oriental
Medicine (ACAOM) may apply for the privilege of taking Challenge Examination(s)
in order to earn transfer credit for courses taken at such college(s).
The University can also use Challenge Examination(s) to determine the knowledge
and competency of a transferring student who may have completed the course(s)
with a grade of “C” or higher in non-accredited and non-approved schools.
A prospective transfer student applying for Challenge Examination(s) at SBU
shall be required to pay 50% of the regular tuition for each Challenge Examination.
The opportunity to take a Challenge Examination may only be granted by the Academic
Dean based upon an equal number of units for a course of similar content and
subject as listed in the University’s Catalog. Challenge Examination(s) are
graded basis upon the current grading system of the University.
Upon passing the Challenge Examination(s) with a grade of “C” or higher,
transfer credit (TC) for that course(s) will be recorded in the official transcript
of the transferring student. No grades shall be posted on the official transcript
for Challenge Examination(s).
The opportunity to sit for
a make-up examination is a privilege given to all students with
valid excuse. The administration and faculty realize that certain
circumstances may prevent a student from being present on the
day of midterm or final examination(s). Students can petition
for a make-up examination by filling out a Make-Up Examination
form in the front office. The Make-Up form must have the approval
of the Academic Dean and indicate the student has paid for Make-Up
examination fee in the amount of $50.00 The Make-Up examination
fee may be waived by the instructor if student’s absence from
the examination is due to valid medical reasons. Proof of documentation
must be presented.
Most of grade appeals can and should be resolved
by the student's direct discussion and communication with the
faculty member involved. A student appeal of a final grade must
be formally initiated within three (3) months following the
posting of the grade. If the three (3) month deadline has lapsed,
the grade becomes permanent on the student's transcripts.
The following due process must be followed by students who
wish to file a grade appeal:
- The student shall meet with the faculty member involved
in an attempt to resolve the complaint.
- If the matter is not resolved at Step 1, the student
shall submit a written appeal to the Program Director to
whom the faculty reports. The written appeal must specify
the nature of the complaint and the relief the student is
seeking. The Program Director will then schedule a meeting
with the student and the faculty member involved in an attempt
to resolve the complaint. The Program Director and faculty
member involved will then communicate a decision in writing
to the student.
- If the matter is not resolved at Step 2, the student
shall submit a written appeal outlining the nature of the
complaint and the relief sought to the Academic Dean. Academic
Dean will then schedule a meeting with the student to hear
the student's complaint. Academic Dean shall schedule a
meeting with the student and the Hearing Committee consisting
of the Academic Dean and three randomly selected full-time
faculty in order to hear the student's complaint. The composition
of the Hearing Committee shall be randomly determined by
the Academic Dean on the basis of each individual student
complaint; the committee will not function as a standing
committee. Academic Dean will communicate the decision of
the Hearing Committee in writing to the student. The decision
of the Hearing Committee is final.
This process will be accomplished in a reasonable period
of time not to extend beyond six (6) months of the occurrence
of the incident. A student's failure to comply with the steps
of the aforementioned process will nullify the complaint.
All leaves of absence which must not exceed 180 days in any 12-month period must be approved by the Academic Dean to avoid withdrawal status. Time during an approved leave of absence will not be included in the calculation of the maximum program length. A student who wishes to take a leave of absence must make the request prior to or on the first day of instruction by completing the Leave of Absence form.
The leave of absence is effective only when the Academic Dean has granted permission for this leave. A student who has taken a leave of absence without the Academic Dean’s permission will not be considered a continuing student and may be considered as withdrawn. Non-compliance with Federal regulations regarding leave of absence can jeopardize a student’s eligibility for future financial aid and loan payment deferment.
Leave of Absences (LOA) for international students shall not exceed 90 days.
In accordance with University Regulations and Federal Title IV Student Financial Aid requirements, a student may request a leave of absence and maintain enrollment status under the following conditions:
- Submit a leave of absence form signed and dated by the student, unless unforeseen circumstances occur.
- Receive approval for the leave of absence request by the Academic Dean and Financial Aid Officer, if receiving Title IV Financial Aid, or by the International Student Advisor, if on F-1Visa.
- Generally, one leave of absence may be granted in a 12-month period. However, more than one leave of absence may be granted for well-documented and unforeseen circumstances provided that the total number of days for all leaves of absence does not exceed 180 days in any given 12-month period. The 12-month period will begin on the first day of the quarter the student request the leave of absence.
- Students receiving Financial Aid Title IV loans who fail to return to the University from an approved leave of absence will be considered as withdrawn and will be reported to the lending institution by the University. Consequently, loan deferment and repayment schedule may be affected.
- The student’s withdrawal date, and the beginning of the student’s grace period for loan repayment, is the last date of academic attendance as determined by the University from attendance records.
- The University may be required to refund unearned funds to the Title IV Programs when a student withdraws from the University.
- The approved leave of absence time will not be counted in the calculation of the maximum program length..
Comprehensive Competency Examinations (CCE) II for Master’s program
Students who enroll in the Master of Science in Acupuncture and Oriental
Medicine program are required to pass all sections of the CCE II examination
prior to graduation and taking NCCAOM Certification Examinations. Students are
required to pass the CCE II within the Maximum Time Frame (MTF) in order to
graduate from the school.
To receive the Master of Science in Acupuncture and Oriental Medicine degree,
at least sixty-five (65) quarter units of graduate-level courses with one (1)
year residency are required for students who graduated from foreign AOM institutions
with an overall GPA of 2.3 or higher.
Up to 128 quarter units of coursework can be accepted for transfer credits
from another institution toward the Bachelor’s degree program.
More than 30% of quarter units at the graduate level earned by another institution
may not be accepted as transfer credits toward the Master’s degree program.
Refer to Readmission Section of Admissions Information.
Maintaining Full-Time Status
In order to maintain full-time status, a student must attempt at least twelve
(12) quarter credits each quarter.
South Baylo University values academic honesty and integrity in both coursework
and personal professional character. The university maintains ethical standards
in testing for both prepping and administration. Coursework as well is expected
to be representative of actual student learning.
Any evidence of improper communication, use of books or notes, sharing examination
answers, substituting a test, giving examination answers to other students during
an examination will be sufficient ground for the instructor to collect examination
papers of the involved students and ask the students to leave from the classroom.
Such offenses will result in an automatic “F” grade for the examination, course,
and academic probation or suspension.
The faculty must prepare and submit an Incident Report detailing the unprofessional
conduct of the student(s) and submit it to the Academic Office. When reported,
cheating offenses will be handled by the Academic Office in coordination with
the Program Student Advisor if suspension of the involved student(s) warrants
The Academic office shall advise the student(s) in writing within a period
of five (5) working days. The Registrar will record in the student(s) academic
records a notation “Probation for Academic Dishonesty” along with the date
of the reported incident. Upon receipt of the written notice from the Academic
office, the student(s) will be given a reasonable time to appeal this sanction,
in writing, to the Executive Council. No appeal can be accepted beyond the specified
time. Academic dishonesty is commonly referred to as “Personal Integrity”
in official documents or publications published and released by the University.
Maximum Program length
Students in the Master of Science in Acupuncture and Oriental Medicine are
required to complete the program within a maximum of six (6) calendar years
from the date of matriculation.
The period of time due to “Leave of Absence” shall not be counted toward
the maximum program length.
Withdraw from Classes
Students may withdraw from courses after the Add/Drop deadline during the first two weeks after classes begin without affecting their grade point average. Students are required to obtain an approval from the Academic Dean to withdraw. Withdrawal from enrolled classes after the first two weeks with the proper withdrawal procedure will result in a “W” grade recorded on the official transcript. A student can withdraw from a class by the following procedures below:
1. Make a request to withdraw by using an official Course Withdrawal Request Form.
2. Obtain the signature of instructors.
3. Submit the completed Withdrawal Request Form to the Registrar’s Office immediately.
No withdrawals are permitted during the final three weeks of instruction except in cases such as accident or serious illness. A grade of “F” will be automatically entered in the grade report if the student does not attend the final three weeks of class without being excused.
All withdrawals must be requested by completing the Course Withdrawal Form. Email, fax, or oral requests, whether by phone or in person, are not acceptable and will not be acted upon.
Students on Financial Aid programs who withdraw from classes can jeopardize the financial aid status and loan deferment with the lending institution. Refund of tuition, if any, will be made in accordance with the Refund of Tuition and Fees (Buyer’s Right to Cancel) regulation. For students receiving financial aid, any tuition refund will be made first to the Unsubsidized Direct Stafford Loan, then Subsidized Direct Stafford Loan, Federal Pell Grant, and FSEOG up to the net amount disbursed from each source.
Withdraw from the University
to withdraw temporarily from the University, but with the intent
to remain as continuing students, must obtain the approval of
the Academic Dean. Students who fail to register for two (2)
consecutive quarters without the Dean's approval will be considered
as withdrawn from the University.
Such students must apply for re-admission if the student
wishes to complete the program of study at South Baylo University.
Non-attendance of classes or stopping a check for payment does
not constitute withdrawal from the University. Notification
must be in writing. The following must take place for any student
to withdraw from the University:
- Notify the Academic Dean or Registrar of intent to withdraw by completing a
Withdrawal Notice form.
- Clear all outstanding debt with the University.
Independent Study is offered only to students in the final quarter of study.
The Academic Dean will authorize a student seeking Independent Study only if
a particular course is needed for the student’s timely graduation and the course
is not being offered in time for the graduation. The Academic Dean must approve
the completed work prior to recording of the student’s grade by the Registrar.
To request for Independent study, a student must make a graduation plan and
meet with the Program Director or Program Student Advisor to assess the program’s
graduation requirements, and process the appropriate documentation to officially
register for the course prior to the Add/Drop deadline. Two (2) quarters prior
to graduation, and if justified, a student may apply for Independent Study for
a maximum of nine (9) quarter units for the bachelor and Master’s program.
Upon approval for Independent Study, the Program Director will assign the appropriate
faculty member to serve as an advisor for the Independent Study.
The faculty has the responsibility to ensure the quality of the Independent
Study is as rigorous academically as the traditional course format.