| HOME | SITE MAP | | SBU Intranet | Learning Center | Employment |
 
Academics Academic Policies
 
 
 
Graduation Requirements
 
 
 
Licensing and Certifications
 

Financial Policies

 
Academic Policies
 
Faculty Directory
 
Faculty Support

 

 



Registration

Students are required to register for the next quarter classes during the four (4) weeks of the registration period (week 7 to week 10) and to pay a Registration Fee of $55.00, tuition and related fees. Registration by computer alone, without paying the Registration Fee, does not constitute official registration for continuing classes. To meet Satisfactory Academic Progress (SAP) and time limitation for graduation, students are required to register for a minimum of 12 quarter units. On the other hand, in compliance with State Regulation, a student cannot enroll in more than thirty-five (35) hours of instruction (including Internship hours) per week during any giving quarter.


[ TOP ]

Add and Drop

No more than two courses may be dropped by Wednesday of the 2nd week of each quarter. An equivalent number of courses may be added without penalty (financial or attendance). At the completion of Add/Drop the students must comply with the Satisfactory Academic Progress (SAP) regulation as required by SBU and Federal law. No other course additions will be allowed after the 2nd week except under emergency circumstances that would apply in cases of incomplete grades. Improper dropping of classes by students receiving financial aid can jeopardize their eligibility status and loan deferment with lending institutions. A late fee of $15.00 per course will be charged if a student adds a class after the last day for Add/Drop provided that the students did not miss more than two (2) weeks of class attendance. If a student drops a class after the second week of classes, a prorated amount will be reimbursed to the student. Students cannot drop any class from the 8th week of quarter.


[ TOP ]

Academic Advising

Academic Advising is provided to students by the Academic Dean, Department Chairs Program Student Advisors, and available Faculty for a variety of academic needs that include, but not limited to, admission interviews, evaluation and granting of transfer credits, selection of quarterly classes for timely registration and graduation, determination of satisfactory academic progress (SAP), selection of prerequisite courses for Comprehensive Competency Exams preparation and eligibility, planning for remedial activities for successful academic progression, and related academic matters.


[ TOP ]

Attendance

Students are expected to attend classes regularly and to arrive in a timely manner to assure participation in the educational program. Students who are tardy disrupt class instruction, which is an inconvenience to other students and to the instructor. Repeated tardiness will tend to result in lower grades.

Excessive Absence is regarded as a serious issue. Excessive absence (more than two classes per course per quarter) may only be allowed by the instructor upon consideration of all the evidence justifying the absence. An excused absence merely gives the student who missed the class an opportunity to make up the work; the student is not excused from the work required or assigned. Repeated unexcused absences will result in lower grades, failing grades and/or dismissal from the class and/or the University. If a student is not able to attend classes, he/she is advised to contact the University so that the instructor(s) can be notified. If absenteeism exceeds more than two classes in a course, the student will be dropped from the course with a 밯?regardless of the reason for the absences. Students missing the last 3 weeks of class will receive a 밊ailure?grade.

Students receiving financial aid must comply with all applicable regulations. Title IV Financial Aid recipients who do not maintain regular enrollment due to unexcused absences may lose part or all of the Title IV Federal Student Aid eligibility. A Leave of Absence for medical reasons will be granted if health problems force the student to withdraw from all courses at any time during the quarter. A Leave of Absence (not to exceed 180 days in any given 12-month period) for personal reasons must be filed before the end of the registration period for the next quarter, unless unforeseen and compelling reasons (e.g. a death in the immediate family) make it necessary to grant otherwise.


[ TOP ]

Grading

Grading System

Starting with Winter quarter 2005, the grading system adopted by South Baylo University is as follows:

    Grade Grade Point Achievement or Description
    A 90 to 10% or 4.0 grade points Superior
    B+
    B     		85 to 89% or 3.5 grade points
    80 to 84% or 3.0 grade points     		Above average
    C+
    C     		75 to 79% or 2.5 grade points
    70 to 74% or 2.0 grade points     		Satisfactory
    D 65 to 69% or 1.0 grade point Below average
    F Below 65% or 0.0 grade point Unacceptable
    P Listed as a grade,
    but not incorporated in GPA     		Satisfactory for courses or Pass for internship with Pass-Fail grading
    I Listed as a grade,
    but not incorporated in GPA     		Incomplete work
    R Listed as a grade,
    but not incorporated in GPA     		Repeated course
    W Listed as a grade,
    but not incorporated in GPA     		Withdrawal
    AU Listed as a grade,
    but not incorporated in GPA     		Audit
    TC Listed as a grade,
    but not incorporated in GPA     		Transfer Credit
    IP Listed as a grade,
    but not incorporated in GPA     		In Progress


Change of Grade

Grades, which are given at the discretion of faculty, reflect the academic achievement of the student. To change a grade, the instructor must provide the Academic Dean with appropriate reasons and evidence for the change in writing.

Grade Change Forms must be submitted by faculty to the department chair or to the Academic Dean before the change can be processed by the Registrar. Students wishing to contest a grade must do so in writing to the Academic Dean by the second Wednesday of the following quarter. Any grade change requests made after this day will not be honored.




[ TOP ]

Academic Progress

Enrolled students at the University must make satisfactory academic progress (SAP), accoring to SBU and Federal specifications, in order to qualify and receive financial aid funds or monies by:
  1. Maintaining a quarterly grade point average (QGPA) of 2.3 or better (on a 4.0 scale).
  2. Enrolling in a recommended average academic course load of twelve (12) or more units per quarter.
  3. Maintaining adequate and sufficient academic progress to complete the Master of Science Degree in Acupuncture and Oriental Medicine in six(6) calendar years beginning with initial matriculation.

An average full-time enrolled student can complete the academic program in sixteen (16) quarters. A student may extend his/her education at the University beyond the above mentioned period, but he/she must remain within the six (6) calendar years or 24 quarters limit for the completion of the Master degree program as indicated above.

The academic progress through the extended program of study (6 calendar years) is defined to be for a student who is enrolled in at least eleven (11) academic units per quarter and for twenty four (24) quarters. On rare occasion, a student may choose to be enrolled for a lighter academic load of less than eleven (11) units per quarter during the first two quarters, but he/she must make-up the units deficit during the remaining quarters by carrying an academic load of more than twelve units per quarter in order to meet satisfactory academic progress at the University, as required by Federal Regulation. Incomplete grades earned at the end of a quarter also constitute failure to meet satisfactory academic progress. A student whose quarter grade point average (QGPA) falls below 2.3 (on a 4.0 scale) will be allowed to continue on aid for a maximum of two (2) more quarters before financial aid can be suspended (terminated) for failure to maintain satisfactory academic progress toward the Acupuncture and Oriental Medicine degree objective.

A student receiving Veterans Affairs (VA) benefits will have a total of 3 quarters to correct his/her academic deficiency (QGPA or CGPA below 2.3) before financial aid (including VA benefits) is terminated. Failure to maintain satisfactory academic progress will result in academic probation status and also in receiving a financial aid probation notice detailing both the consequences of probation and the need to improve the GPA to an acceptable level. When financial aid is terminated, a student can only be reinstated for financial aid awards if his/her CGPA will be raised to at least 2.3.

A student has the right to appeal the suspension or termination of financial aid, particularly in the case of extenuating circumstances by submitting to the Financial Aid Office written documents supporting the case. If a student is suspended or dismissed from the University for any reason (academic or administrative), his/her financial aid eligibility will be terminated at the time of suspension or termination.


[ TOP ]

Academic Probation

All students are required to maintain Minimum Academic Achievement at all times. A student will be placed on academic probation if his/her QGPA and/or CGPA fall below 2.3 on a 4.00 scale. Students placed on probation will be counseled by their Department Chair and Program Student Advisor (English, Chinese, Korean) and may receive special remedial tutoring, if requested. Students on academic probation must improve the unsatisfactory GPA within the next two probationary quarters. Students who violate the Satisfactory Academic Progress (SAP) regulation will also be placed on academic probation. Financial aid may continue during these two quarters of probation but the student뭩 financial aid eligibility will be terminated if the deficiency is not corrected by the end of the third quarter of probation.


[ TOP ]

Appeals Process (Grade)

Academic appeals consist of complaints from students concerning final grades. Most of these appeals can and should be resolved by the student's direct discussion and communication with the faculty member involved. A student appeal of a final grade must be formally initiated within three months following the posting of that grade. If the three month deadline has lapsed, the grade becomes permanent on the student's transcripts. The following steps are to be followed by students who wish to file an academic appeal in order to provide them with due process:
  1. The student shall meet with the faculty member in an attempt to resolve the complaint.
  2. If the matter is not resolved at Step 1, the student shall submit a written appeal to the Department Chair to whom the faculty reports. The written appeal must specify the nature of the complaint and the relief the student is seeking. The Department chair with whom the appeal is filed will then schedule a meeting with the student and the faculty member in an attempt to resolve the complaint. The Department chair and faculty member with whom the complaint is filed will then communicate a decision in writing to the student.
  3. If the matter is not resolved at Step 2, the student shall submit a written appeal outlining the nature of the complaint and the relief sought to the Academic Dean. Academic Dean will then schedule a meeting with the student to hear the student's complaint. Academic Dean shall schedule a meeting with the student and the Hearing Committee consisting of the Academic Dean and three randomly selected full-time faculty in order to hear the student's complaint. The composition of the Hearing Committee shall be randomly determined by the Academic Dean on the basis of each individual student complaint; the committee will not function as a standing committee. Academic Dean will communicate the decision of the Hearing Committee in writing to the student. In academic appeals, the decision of the Hearing Committee is final.


This process will be accomplished in a reasonable period of time not to extend beyond six months of the occurrence of the incident which gives rise to the complaint. A student's failure to comply with the steps of the aforementioned process will nullify the complaint.


[ TOP ]

Make-up Examination

Students who find it impossible to take an examination on the scheduled date must make arrangements in advance with the instructor either to take the examination at another time before the deadline for grade reporting or request an Incomplete grade to be assigned. If a make up exam is required students must complete a Make-up Examination Form and pay a $50.00 administrative fee. No exception will be made to these regulations without written approval of the Academic Dean.


[ TOP ]

Leave of Absence

Time for an approved Leave of Absence will not be included in the calculation of a student's Maximal Length of Study (Regulation 5177.00 R) provided the absence is not for more than ten (10) years.

For any reason, a student wishing to take a Leave of Absence from the University must complete a Request Form For Leave of Absence. The student needs to understand the following:

  1. A Leave of Absence beyond 180 days shall become an automatic Withdrawal from the University and if, on Financial Aid program, the Financial Aid Office will notify the lender(s) of such status change (Withdrawal status). The withdrawal student may be subjected to payment of the loans as requested by the lender(s).
  2. A Leave of Absence must receive approval from the Academic Dean to avoid withdrawal status which can jeopardy the student's Financial Aid Program.
  3. A Leave of Absence (or withdrawal) for one year or more shall require re-application for enrollment by submitting a New Application Form with Application Fee and compliance to all current Policies, Regulations and Requirements at time of re-admission. Approval for re-admission depends on the academic status of the student at time of departure from the University.
  4. Frequent Leaves of Absences (3 or more) may also jeopardize the re-admission of the student.



[ TOP ]

Independent Study

The foundational educational philosophy of South Baylo University is that the interaction which takes places between the student and doctoral faculty is of critical importance to the learning process. However, quality instruction places a premium on meeting individual student needs. In maintaining satisfactory academic progress (SAP) in cases of class offering conflicts, a student may request and file an Independent Study Form during the quarter prior to the last quarter of enrollment at the University. Independent Study is only allowed for a maximum of two (2) courses and the Academic Dean may grant based upon the following conditions:
  • Student뭩 CGPA must be 2.00 or better; 2.30 or better for students entered in Fall 2006
  • There is a scheduling conflict for the last quarter of enrollment
  • The course taken as independent study is needed for graduation
  • Full compliance with independent study regulations and guidelines regarding facultystudent interaction, homework assignment, minimal meeting periods, assessment instruments, and academic performance.

A student on Independent Study must regularly meet with the assigned faculty for assessment of learning and to take appropriate exams and quizzes. Units for Independent study are awarded based on one (1) hour of contact per week with a faculty and completion of the assignments. One quarter unit credit of independent study is granted for (10) contact hours and twenty (20) hours of study time.


[ TOP ]

Challenge Examination

Students transferring from a California Acupuncture Board approved Acupuncture College or Oriental Medicine College which is not accredited by the Accreditation Commission for Acupuncture and Oriental Medicine (ACAOM) may apply for the privilege of taking Challenge Examination in order to earn transfer credit for courses taken at an above mentioned college. The University can also use Challenge Exam(s) to determine any transferring students?knowledge and competency. A Challenge Exam is a comprehensive exam designed to assess the knowledge and competence of a student in a course he/she completed with a passing grade of "C" or better at a non-accredited college of Acupuncture or Oriental Medicine but approved by the California Acupuncture Board. A prospective transfer student applying for Challenge Exam(s) at SBU shall be required to pay 50% of the regular tuition for each Challenge Exam. The opportunity to take a Challenge Exam may only be granted by the Academic Dean based upon an equal number of units for a course of similar content and subject as listed in the University's Catalog. Challenge Exams are graded based upon the current grading system of the University.

Upon passing the Challenge Exam(s) with a grade of "C" or better, transfer credit (TC) for that course(s) will be recorded in the official transcript of the transferring student. No grades shall be posted in the official transcript for Challenge Exam(s).


[ TOP ]

Code of Conduct

SBU expects all students to maintain professional standards of conduct and appearance. These standards are found in the academic and nonacademic policies and procedures section of the Student Manual and in the material designed to guide student clinicians. The Student Conduct Code in the Student Manual specifies procedures for investigating violations of University policies and the sanctions that may be imposed.


[ TOP ]

Student Records

Privacy of Records

In accordance with the Family Educational Rights and Privacy Act (FERPA), the University protects the privacy of student records, including address, e-mail address, phone number, grades, financial information, and attendance dates. A copy of the University's FERPA policy is available from the Registrar. The Act provides each current and former student with the right to inspect and review information contained in his/her academic file. A student interested in reviewing his/her file must submit a request in writing to the Registrar. A student also has the right to submit written requests for amendments to his/her academic record.

Buckley Amendment

In compliance with Public Law 93-380, Section 438 (The Buckley Amendment), student grades, records, or personal information may not be given to third persons without written consent of the student. Permission must be given by the student in order for information in his/her file to be used as reference checks for credit or employment evaluation by third parties, and the student must file a declaration to this effect, which will be kept in the student's file(s). The declaration can be all-inclusive or on a case-by-case access basis. (The provision to release financial aid data to authorized agencies is not a violation of the Buckley Amendment.)

Retention of Student Records A detailed system of records is maintained by the University for each student. Each student's file shall contain application documents, admissions credentials, records of attendance, grades earned, satisfactory academic progress records, written communication with the student, and any disciplinary actions taken. Fireproof storage shall be provided for the safekeeping of student records including records of graduation and degrees granted. Such records shall be considered the permanent property of the University and shall not be available for loan or release to others without the written consent of the appropriate student. Student records shall be retained permanently by the University.

Right to file a Complaint Policy In case a student, the parent of a student, or any other individual has a complaint that an official of the University is violating FERPA, and the complaint cannot be satisfactorily resolved within the University, that person has the right to file a complaint with the Department of Education by contacting

    Family Policy Compliance Office
    U.S. Department of Education
    400 Independence Ave., S.W.
    Washington, D.C. 20202-4605
    (202) 260-3887



[ TOP ]

Academic Freedom

It is the policy of South Baylo University to maintain academic freedom of inquiry, teaching, and research activities in accordance with the standards and principles of healing that are stated within our programs. South Baylo University faculty and students are free to question, discover, and test all knowledge appropriate to their discipline as judged by the academic community in general.


[ TOP ]

Full-time Students

For the Master's program, students carrying an average academic load of twelve (12) units or more per quarter are classified as full-time students. This academic load is used to determine Satisfactory Academic Progress (SAP) and Time Limitation for Graduation regulations and related Federal regulations. As such, South Baylo University does not enroll part-time students for the Master's program.


[ TOP ]

Withdrawal

Withdrawal from Classes Students may withdraw from classes (see Add and Drop) by Wednesday of the second week of the quarter without affecting their grade point average (GPA). Thereafter, students are required to obtain permission from the Academic Dean to withdraw (See Add and Drop Form). Withdrawal from enrolled classes after the Add/Drop period will result in a "W" grade recorded in the official transcript. Withdrawals are not permitted during the final three (3) weeks of instruction except in cases of serious accident or illness. A grade of "F" is automatically entered in the grade report if a student does not attend the final three (3) weeks of class without being excused. All withdrawals must be requested by completing the Add and Drop Form. E-mail, Fax, or oral requests, whether by phone or in person, are not acceptable and will not be acted upon. Students on Financial Aid programs who withdraw from classes can jeopardize their financial aid status and loan deferment with the lending institution. Refund of tuition, if any, will be made in accordance with the Refund of Tuition and Fees (Buyer's Right to Cancel) regulation.

For students receiving financial aid, any tuition refund will be made first to the Unsubsidized Stafford Loan, then Subsidized Loan, Federal Pell Grant, FSEOG and Cal Grants up to the net amount disbursed from each source.

Withdrawal from the University

Students wishing to withdraw temporarily from the University, but with the intent to remain as continuing students, must obtain the approval of the Academic Dean. Students who fail to register for two (2) consecutive quarters without the Dean뭩 approval will be considered as withdrawn from the University. Such students must apply for re-admission if they wish to complete their program of study at South Baylo University. Non-attendance of classes or stopping a check for payment does not constitute withdrawal from the University. Notification must be in writing. The following must take place for any student to withdraw from the University:

  1. Notify the Academic Dean or Registrar of intent to withdraw by completing a Withdrawal Notice form.
  2. Clear all outstanding debt with the University.




[ TOP ]

 

 

 

 

 
South Baylo University. Copyright (c) 2007. All Rights Reserved.